Sunday, 13 April 2014

Moment with the Mayor: Strategic Plan


Hi Everyone:

We have been working on a number of plans to prepare for growth and implement responsible change. The guiding document for all of these, Council’s Strategic Plan, was officially adopted at our last regular Council meeting, March 24.

Creating a Strategic Plan is an important step in making sure that the way the Town is run is in line with the priorities of Council. It’s an important link that ensures we are all moving Kindersley forward with clear goals and objectives so that success is achieved.

The Strategic Plan identifies five main priorities, as well as the following vision and mission statements:

Vision:

A positively engaged community building an economically and socially vibrant future

Mission:

·         A family-friendly multicultural community that is safe

·         Approachable, innovative, and fiscally responsible management

·         Forward-looking approach to recognizing and fostering opportunities, solutions and wealth creation

The 5 Priorities identified in the Strategic Plan:

1.       Open Communication

2.       Financial Transparency

3.       Strategic Growth

4.       Reliable Infrastructure

5.       Organizational Effectiveness

We have been working on a number of plans to prepare for growth and implement responsible change. I have written about these before, and they include the following:

 

NEAR COMPLETION OR AWAITING COUNCIL APPROVAL
IN PROCESS
Official Community Plan & Zoning Bylaw
Organizational Effectiveness Plan
Infrastructure Capacity Plan
Traffic Plan
Communications Plan
Culture and Economic Development Plan
Asset Management Plan
Long-term Financial Plan
Waste Management Plan

 

Please write or phone if you would like me to discuss a particular topic. If you have any questions or comments, drop me a line at the town office or email me at mayorenns-wind@kindersley.ca. You can also check out my blog at http://mayorjohn.blogspot.ca/. I appreciate your feedback.

Sunday, 6 April 2014

Moment with the Mayor: A little of this, a little of that.

Hi Everyone:

By the time you read this, Council will have taken part in an intensive two-day retreat with public sector advisor George Cuff who will be speaking with us about how to maximize our effectiveness as your elected officials. I’m looking forward to it!

In the meantime, here are a few updates on a variety of miscellaneous topics:

Official Community Plan (OCP)
The long-running saga of our OCP is coming to an end. The Province has reviewed it and made a couple of recommendations. The primary recommendation is to strengthen the cultural component of the OCP. That work is being done and we hope the OCP will be approved by the end of April or beginning of May.

Community Garden
This spring, Kindersley will have a community garden behind Dawn View (corner of Railway Ave and Ditson Drive). The expected start-up date is May 1 and it is the initiative of two local ladies.

The Kindersley Housing Authority is also partnering in the project. Please watch for advertisements to become involved.

Traffic Lights
The good news is that the project to replace the lights on HWY 7 and Ditson is moving ahead; the bad news is that it is a slow process. As you can tell, the Ministry of Highways, which is responsible for the lights, has provided repairs, and those repairs have worked on Ditson but not HWY 21. The report from the consultant who has worked on the lights is that the parts are no longer available, as Town staff has previously indicated, and the technology is obsolete.
Here are some additional notes about the plan to replace the lights:
             Advance warning signals are a part of the project;
             Crosswalk lights may be considered at a later date;
             The tentative schedule to replace the lights (including tendering the project, awarding the project, and the work) may not be until August;
             Redesigning the intersection at HWY 7 & Ditson is still to be negotiated and the design is to create ease of turning for trucks and improved safety for pedestrians and autos;
             Funding for the lights is a Highways responsibility, and the intersection redesign will potentially be cost-shared.

Please write or phone if you would like me to discuss a particular topic. If you have any questions or comments, drop me a line at the town office or email me at mayorenns-wind@kindersley.ca. You can also check out my blog at http://mayorjohn.blogspot.ca/. I appreciate your feedback. 

Saturday, 5 April 2014

Viterra to build high-throughput elevator in Kindersley

Kindersley is in the news again! This article appeared in the Regina Leader-Post. See the original article here.

THE LEADER-POST APRIL 4, 2014
REGINA — Viterra Inc. plans to build a high-throughput grain elevator at Kindersley, which will have a storage capacity of 34,000 metrics tonnes and a 108 railcar spot, the Regina-based grain handling company announced this week.

“Viterra has a long history of serving farm customers in the Kindersley area, and we are pleased to build on this relationship through a new state of the art facility,” Kyle Jeworski, Viterra’s president and CEO for North America, said in a press release.

“This project supports our ongoing strategy to optimize our footprint, and ideally positions us to provide our customers with expert advice and the best marketing opportunities domestically and around the world.”

Viterra recently announced it is spending over $20 million to upgrade four of its Saskatchewan grain terminals at White Star, Humboldt, Waldron and Ituna. It has also recently completed similar expansions at Gull Lake and Fairlight.

In Alberta, Viterra has announced it is spending over $34 million through an expansion and upgrade to its facility in Grassy Lake, as well as building a high-throughput terminal in Grimshaw.


© Copyright (c) The Leader-Post

Thursday, 3 April 2014

New Fire Hall Update

Things are moving along nicely for a new fire hall. The Town and the RM are working well together. Ron Hope, our committed Fire Chief has found considerable savings bringing the price of the building below $2 million.

One of my concerns is that we not cut too many corners that prolong the time it takes our crews to turn around a truck. One of the issues we face is employer fatigue. Our crews are busier and take time away from work resulting in lost productivity and revenue for our employers. By committing to reduce the time away from the job it is hoped we can reduce lost productivity and lost revenue thus reducing employer fatigue.

Wednesday, 2 April 2014

Moving Forward

We have been working on a number of plans to prepare for growth and implement responsible change. Below are the plans we are working on, its status, and due date.

  • OCP & Zoning Bylaw:
    • Provincial recommendations are be incorporated,
    • Approval by Council the end of April or the beginning of May.

  • Asset Management Plan (AM)
    • First stage is mostly complete and being incorporated into the budget.

  • Infrastructure Capacity Plan
    • almost complete,
    • being incorporated into the budget and long term financial plan.

  • Communication Plan
    • in process and includes enhancing branding

  • Long term financial plan
    • this is an ongoing process incorporating AM, Infrastructure Capacity Plan.

  • Waste Management Plan
    • being undertaken with potential regional partners
    • new site to be operational Q3 2015

  • Council Policy Review
    • ongoing and included in Council Retreat with George Cuff

  • Strategic Plan
    • passed by Council March 24, 2014

  • Traffic Plan
    • incorporated into 2014 budget and will be completed in the 2015 budget

  • Organizational Effectiveness Review
    • being implemented through:
      • Council Retreat
      • New organizational chart reflecting alignment of roles and responsibilities
      • Determining how best to implement some other changes including Human Resource support
        • this will take time to implement


Tuesday, 1 April 2014

Council Retreat Agenda

PROPOSED TIMELINE
APRIL 2, 2014
          3:00 – 5:00 PM Session One: Reviewing the Basics (arrive at 2:30 PM)
Session with Council, CAO and Senior Management
Ø  Setting the Stage:  What do We Hope to Accomplish
Ø  What Do I Know from Learning & Experience?
Ø  Decision-Making Principles
Ø  Foundations of Good Governance
      Principles, Models, Tools, The Gold Seal
      Protocols Supporting Good Governance
Ø  Re-Visiting the Basics of Key Roles
Ø  Summary

5:00 – 6:00 PM Supper with Council, CAO and Senior Management

6:00-7:30 PM Session Two: Enhancing the Council-CAO Relationship
Session with Council and CAO
Ø  Building a Constructive Council-CAO Relationship
Ø   The Council-CAO Covenant
Ø   Levers of Power
Ø   Implications of Obligations
Ø  Summary

7:30-9:00PM Session Three: Council Relationships
Session with Council
Ø  What Trips Up a Council
Ø   Importance of Your Relationships
Ø  Importance of the Council-CAO Relationship
Ø  Summary

APRIL 3, 2014
          8:00 – 9:00AM Session Four: Elevating our Game (arrive at 7:45am)
Management Development Seminar for CAO and Senior Management
Ø  Critical Management Challenges
Ø  Hallmarks of Professionalism
Ø  How to Communicate with a Council
Ø  Council & Manager’s Expectations
Ø  To Avoid the Fatal Flaws, Senior Managers Understand
Ø  Organizational Challenges: What Your Colleagues Need
Ø  Summary

          9:00 – 10:30 AM Session Five: Right to Know/Right to Decide
Session with Council, CAO and Senior Management
Ø  Building a Corporate Team
Ø   Evaluating Your CAO
Ø   The Tools and Process
Ø   The Outcomes
Ø  Summary

10:30 AM -12:00    Session Six: Connecting to the Community: Adding Value
Session with Council and CAO
Ø  Role of ABCs
Ø   Council’s Connectedness
Ø   Impact of the Mayor
Ø   Effective Local Government: What Works
Ø  Summary

12:00-2:00 PM Luncheon Session Seven: Planning with the End in Mind
Session with Council and CAO
Ø  Where Should Council be Involved
Ø  Characteristics of a Healthy Council
Ø  “Governance Legacy Project”
Ø  The Personal Impact
Ø  Summary
Ø  What Have I Said; Was It Worthwhile?

Ø  Questions of George; adjourn!

Timely and Relevant Data: Minister's Response

Minister Reiter provided a lengthy response to my letter regarding the need for timely and accurate data. Based on the letter we are beginning what could be a lengthy correspondence.

The Minister's staff looked into my suggestion and have expressed some concerns from a practical perspective as well as some legislative concerns.

We'll have to wait and see but I have heard that the province of Alberta and the North West Territories use health data as part of their funding formula. I am checking this to ensure what I have heard is accurate.

A Modest Proposal: The Elimination of Property Taxes

A long, long time ago, with a government not too far away, the rulers levied property taxes to pay for local goods and services such as infrastructure and programs like arts, education, justice and recreation. Since then property taxes have become a staple of governments around the world and used to varying degrees. I have yet to talk with anyone who says they like paying property taxes.

This project is a first in the world and heralds a new era in asset management, capital planning, fiscal management, and improved neighbourly relations. The revenue goal is cost recovery including funding reserves for future capital projects of all infrastructure and programs provided by the Town.

I would like to put forward a new system of user pay for those who dislike paying property taxes. In conjunction with cctv (closed circuit television camera) suppliers, mega data analysis using advanced algorithms and logarithms, logistical analysis, and increased collaboration with the federal and provincial government, it is my opinion that property taxes can be eliminated. In a pilot project with the suppliers, both private and governmental, the tools will be implemented to assess each individual, and grouped by family, a fee for the use of all goods and services in Kindersley. Users from other jurisdictions who are travelling through Kindersley or using our infrastrcuture and programs will also be billed in our system.

Here is a brief overview of the project. The images recorded by the cctvs will be transmitted to a local data centre where advanced algorithms and logarithms analyze the images for a variety of factors including:
·         Vehicle speeds and weight,
·         Unsightly yards including long grass,
·         Footfalls on sidewalks,
·         etc.

Once the analysis has been completed the information will be self-generated into a billing database and on a regular basis, perhaps monthly, a bill will be sent, through email or Canada Post, to the users; there will also be family billing as well. These practices are very similar to current best practices in many large firms except we are using the information differently.
What type of things will be charged? Everything.
·         Sidewalk usage,
·         Road usage, including:
     ·         Heavy trucks
     ·         Bikes,
     ·         Walking,
     ·         Skateboarding,
     ·         Parking,
     ·         etc

·         Facility usage,
·         Park usage,
·         Lighting usage,
·         Water usage (currently),
·         Waste water (currently),
·         Solid waste (will be improved),
·         Environmental usage such as:
     ·         C02 emissions,
     ·         02 consumption,

·         Land usage,
·         Good neighbour relations:
     ·         cluttered yards,
     ·         long grass,
     ·         no snow removal is recorded and will be billed accordingly.

·         nuisance and unhygienic behaviour such as:
     ·         drunkeness,
     ·         public urination,
     ·         spitting, and
     ·         etc

·         Security
     ·         i.e. speeders, jay walkers, and distracted drivers,

Another aspect to be considered is a credit for users who act with environmental awareness and are good neighbours. If you are a nice person you could get credit for:
·         Picking up litter,
·         Shoveling your neighbours snow,
·         Cutting your neighbours grass,
·         Planting a tree and other plants, and
·         Etc.

We are also looking at supplementary revenue development. The funds raised through this system will be given to social agencies such as West Central Crisis Centre, Minor Soccer, Square Dance Club and more. The supplementary revenue is raised through images recorded on cctv that people might be a little shy in sharing with loved ones and the public. For example: if you have an affair and it is recorded for posterity on cctv you can either share the images with your loved ones and the public or contribute to the supplementary revenue fund for local social agencies. As an example: after your affair is recorded you may want your money donated to the West Central Crisis Centre to offset the fees needed to work on your marriage or divorce.

These are some of the things we are looking at and the technology is there to measure usage. You have seen the technology used in the, photo radar, face recognition, marketing analysis, logistics, and more. The technology is here and we want to harness it for the good of Kindersley. Here is how it would work. Consider, you need a jug of milk from the store and you decide to drive:
·         Start car – an environmental charge
·         Car runs continuously is an ongoing charge until the car is turned off at the store and again at home.
·         Back car onto street – charge for usage of street until you get to the store
     ·         Includes:
          ·         Crossing sidewalk if you have one, and
          ·         Crossing curb and gutter

·         At the Store you may:
     ·         leave the car running – charge
     ·         turn the car off – no charge

·         The cameras record if you speed and you would be assessed a fee according to the type of use
·         If the store has a parking lot then there is no charge for parking
·         If you park on the street then there is a parking charge for use of infrastructure
·         If you walk on the Town sidewalk then there is a charge for the use of the sidewalk based on the number of steps
·         After you finish shopping you return to your car and go to the Events Centre to pick up your daughter
     ·         you are charged an environmental fee for using the car plus an infrastructure fee for the use of the roads
     ·         you park at the Events Centre and a camera recognizes you and your car and you are billed
     ·         each step you take is billed and another fee is activated when you open the door to the facility
     ·         each activity you do in the Events Centre such as the number of steps, washroom use, canteen use, dressing room entrance and the like are all billed to you as well as your daughter’s use of the facility
     ·         As you leave the facility and go home all of that is recorded and billed to your family account

It’s simple isn’t it?

Also, your home will be assessed for its environmental impact and land usage. A large home would be charged more because it takes more space and emits more particles into the environment. The same type of assessment occurs with commercial and industrial businesses. Again, the principle is user pay.

Let’s consider neighbourliness. I have been surprised by the number of requests I have had to help people deal with their problem neighbour. With the new system there is no need to complain about your neighbours because the camera records if their grass is too long, if their yard is unsightly, or if their garbage is not in a can but only in a bag. The same applies with noise and nuisance behaviour. Those activities contravening the bylaws and other laws are charged at a higher rate than normal usage. The same applies to the speeders around town and trucks that are over their weight limit. There is no longer any need to complain about bad neighbours and traffic violators because they are on camera.

There are many other areas in which you will notice subtle little changes and we are sure that it will make life much more enjoyable for everyone. This change will also have many policy implications over the years for the way governments tax and businesses operate.

This is a pilot project, the first in the world, and as such there will be stuff we get wrong or isn’t quite right and stuff we get right. So, please help us make this right so you don’t have to pay property taxes. During the transition this is how things will briefly work. During the first year data will be collected and analyzed. This analysis will be compared to the current property taxes to ensure stable revenue for the Town and that the fees reflect market value and are not burdensome to users; the charges have to be fair and market driven.
The second year bills will be sent out to collect revenue while property taxes are not issued but kept track of to compare with the billings. This will be done on an ongoing basis to ensure that the system works.

As more data is collected and analyzed the more fine-tuned the project can be better reflecting usage and growth. The end is in sight for property taxes and we will endeavor to ensure that the collection of revenues charged by the Town are enough to ensure the sustainability of Kindersley and its infrastructure and services.
Nobody that I have spoken with likes property taxes and now here is the first step to eliminate those taxes and usher in a new era of business rationalization in municipalities.


AFD